The Business Center Administrator is responsible for high quality administrative functions and day-to-day operation of the Business Center. Responsible for processing invoices, mail childcare billing, and campaign billing for the Association. The Administrator will serve as liaison for the Association Office accounts payable. 

For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org)

Schedule

• Monday - Friday 8 hour shift 
  • During Summer, Mondays will start at 7am

• Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other assigned programs 

• Responsible for submitting childcare reports to directors timely and efficiently 

• Responsible for payment and draft updates, vouchers and refunds, third party billing, childcare chargebacks, NSF’s and participant communication 

• Process cancellations and maintain waiting lists for childcare and other programs 

• Maintain contact with participants, schedule meetings with families on alternative payments and communicate changes with third party vendors 

• Responsible for summer camp processing including weekly drops for camp, process changes, cancellations and refunds 

• Ensure licensing requirement packets are complete with licensing payment information. Prepare packet folders for each site based on licensing requirements 

• Coordinate and collaborate with membership team for draft updates for childcare and programs 

• Process weekly drops for camp, process changes, cancellations and refunds 

• Provide tax letters as requested 
• Ability to sit and type for extended periods of time 
• Ability to take initiative, determine priorities and exercise good judgement 
• Ability to multitask and prioritize tasks 
• Highly organized self-starter with strong administrative skills 
• Other duties as assigned 

• 3+ years’ of accounting and administrative experience 

• Solid experience with office management systems 

• Familiarity with online calendaring and cloud systems 

• Proficiency in clear and concise correspondence composition 

• Must possess exceptional interpersonal skills, public relations, and communication skills 

• Knowledge of document preparation, editing, layout and proofreading essential 
• Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and include subsequent arrest notifications 
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations:
  • American Red Cross
  • American Heart Association
  • American Safety & Health Institute