The Accounts Payable Clerk is responsible for performing a range of accounting and clerical tasks related to the accounts payable function within the Community Support Services (CSS) region. This includes, but is not limited to, receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments. 

Learn more about YMCA Community Support Services programs CLICK HERE 

For more on Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org) 

SCHEDULE:

• This position is Monday – Friday, 8:00AM – 5:00PM

WORK DESIGNATION:

• Remote (must work within San Diego County Region)
  • In-person team meetings every other Tuesday at our North Park office and on average one in-person training per month
  • Staff in this role will, on occasion, report to our North Park office to collect checks/cash advance close outs as needed
  • Please note that the work designation may change based on business needs.

• Process all incoming invoices, expense reports, cash advances, and check requests and scan/file into a digital format; Prepare Journal Entries and required support as requested
• Update Purchase Tracking log with all order information including the date the order was placed, date the invoice was received, and the date that the invoice was uploaded
• Process and upload accounts payable and invoicing into the General Ledger System
• Process employee petty cash and expense reports
• Process and maintain independent contractor paperwork
• Establish and maintain a variety of physical and electronic files, record-keeping, and tracking systems as required 
• Assists with periodic internal and external audits by compiling all required supporting documentation including, but not limited to, Invoices, Cancelled Checks, Paystubs, and Timecards
• Assists with the completion of monthly requests for reimbursements claims from funders and compiles all required support documentation
• Responsible for depositing and inputting all related Cash, Check, and Credit Card transactions into the accounting system, generating End-of-Shifts, and compiling all backup documentation for End-of-Day Packets; Takes deposits to the bank or deposits through electronic check scanners and submits daily cash reports as needed
• Perform other administrative tasks as assigned and assist with maintaining proper document storage and auditing
• Participate in and attend all required staff meetings, trainings, YMCA staff development events and appropriate agency-wide committees

TRAVEL REQUIREMENTS:

• Must have access to reliable transportation to travel regularly throughout San Diego County 

• Bachelor’s degree in Accounting, Business or related field or four (4) years’ equivalent related experience 
  required

JOB COMPETENCIES:

• Requires strong computer knowledge and data entry skills  
• Ability to use Microsoft Office applications required, with advanced proficiency in Excel a plus  
• Previous exposure to accounting software and prior knowledge of NetSuite a plus  
• Strong attention to detail, highly organized, and must be a self-starter  
• Demonstrated ability to identify issues, investigate solutions and resolve problems  
• Excellent critical-thinking, troubleshooting, and analytical skills 
• Commitment to providing outstanding customer service  
• Ability to work within various deadlines and respond to multiple demands  
• Ability to work in a very diverse setting with people of all backgrounds, culture, and orientation  
• Must be able to work independently and as part of a team  
• Ability to establish and maintain working relationships with staff and community partners  
• Demonstrate initiative, resourcefulness, and problem-solving skills  
• Ability to work with confidential information  
• Must be self-aware, flexible, adaptable, and teachable  
• Ability to prioritize work to meet established deadlines  
• Ability to work effectively with others in alignment with the YMCA 4 Core Values; Models the 4 Core Values in all aspects of position responsibilities 

PRE-HIRE CONTINGENCIES:

• Licensing, state law and our funders require that applicants be fingerprinted, prior to reporting to work, and include subsequent arrest notifications   
• Exclusion and Debarment checks prior to first day and monthly thereafter 

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the opportunity to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement.