The HR Documentation Specialist is a temporary, project-based role reporting to the Director of Total Rewards, created to support a defined job description review and career architecture initiative. This position is responsible for leveraging existing job descriptions to extract and transfer relevant role information into a career progression platform that will support employee visibility into career pathways and advancement opportunities.

The specialist will manage assigned phases of the project, including reviewing and standardizing content, ensuring consistency and alignment with classification and compensation practices, and meeting established project milestones. This role will collaborate with department leaders and Human Resources to validate role information and ensure accurate representation within the platform. Success is measured by the timely completion, accuracy, consistency, and quality of documentation migrated into the career progression system within the defined project scope.

For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org)

Schedule

• Location: Association Office
• Temporary full-time position contract end date June 30,2026
• Hybrid work environment at least 2-3 days in office

• Review existing job descriptions and extract relevant role data, including responsibilities, qualifications, competencies, and reporting relationships
• Translate and map job content into the designated career progression platform, ensuring accurate alignment with job architecture, levels, and compensation structures
• Standardize formatting, terminology, and content to ensure consistency across all roles entered into the system
• Validate role data against organizational structure, classification guidelines, and compensation practices
• Configure and input job attributes within the platform, including job families, career paths, levels, competencies, and progression criteria
• Conduct quality assurance reviews to ensure accuracy, completeness, and data integrity prior to final publication
• Track project milestones, monitor progress against timelines, and provide regular status updates to the Director of Total Rewards
• Identify gaps, inconsistencies, or outdated information within legacy job descriptions and recommend corrections
• Collaborate with HR and department leaders to clarify role scope, reporting relationships, and leveling distinctions
• Maintain organized documentation of revisions, approvals, and version control throughout the project lifecycle
• Support system testing and user acceptance validation related to job content within the career progression platform
• Advanced proficiency in Microsoft Excel and Word, including formatting, document standardization, and data organization
• Demonstrated ability to translate complex role information into clear, structured, and system-ready content
• Strong attention to detail and ability to ensure data accuracy and consistency across large volumes of documentation
• Ability to manage multiple assignments, meet project deadlines, and work independently within a defined project scope
• Strong written communication and editing skills, with an emphasis on clarity, consistency, and compliance
• Other assigned duties

• Bachelor’s degree in Human Resources, English, Communications or related field required
• 3+ years' of HR experience, with job analysis, job documentation, or related project-based work required
• Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and include subsequent arrest notifications 
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations:
  • American Red Cross
  • American Heart Association
  • American Safety & Health Institute 

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement.